Sudima Hotel Lake Rotorua
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Conference Planning Form


When you have finished answering the questions above, please fill in your Contact Details below, then click the Send button at the bottom of this page.

Rotorua Conference Planning form:
Details
First Name/Last Name * *
Business Name
Email Address *
Confirm Email Address *
Phone
Fax
Address
Street
Suburb
City
State
Country  * Post Code
 
Please select what type of event you are planning: *
Name or purpose of function: *
Maximum number of attendees: *
Preferred Date / Time of event: *
Are these dates flexible? *

Would you like to use the Baycrest Room (full section)?
What setup style would you like for the Baycrest Room (full section)?

Would you like to use the Baycrest Room (1/3 section)?
What setup style would you like for the Baycrest Room (1/3 section)?

Would you like to use the Summit Room?
What setup style would you like for the Summit Room?

Would you like to use the Delta Room?
What setup style would you like for the Delta Room?

Please choose any equipment you may require below.

Audio Visual
Sound
Lighting
Other

Feel free to provide us with more information on the timings of your event below.
Our function planning professionals would be happy to discuss the best timings and formats in person if you prefer.

Do you require Room Access prior to your event?
What is the time you would like for Room Access prior to your event?
Do you require arrival tea/coffee for your event?
How many attendees will require arrival tea/coffee for your event?
What time you would like for arrival tea/coffee?
What is the start time you would like for your meeting/event?
Do you require Breakfast for your event?
How many attendees will require Breakfast?
What is the start time you would like for Breakfast?
What is the finish time you would like for Breakfast?
Do you require Morning Tea for your event?
How many attendees will require Morning Tea for your event?
What is the start time you would like for your Morning Tea?
What is the finish time you would like for your Morning Tea?
Do you require Cocktails for your event?
How many attendees will require Cocktails?
What is the start time you would like for Cocktails?
What is the finish time you would like for Cocktails?
Do you require Dinner for your event?
How many attendees will require Dinner?
What is the start time you would like for Dinner?
What is the finish time you would like for Dinner?
Do you require Supper for your event?
How many attendees will require Supper?
What is the start time you would like for Supper?
What is the finish time you would like for Supper?
What is the finish time you would like for your meeting/event?

We have an extensive range of menu types and styles, but please don’t feel limited by this, as our highly skilled catering staff have the ability to produce any meal you may desire.

Please indicate the type of meals you may require:
Please indicate service style for formal dinners or lunches:
Please select the menus here that you would like to be emailed to you:
Special Dietary Requirements:

Search our Wine & Beverages list to choose beverages for your function. Please use this section to specify your beverages. Our trained staff will calculate the amount of wine/beverages needed for your function, based on guest numbers, and include the price in your quote.

Please specify your preferred beverages for each meal:
Do you require bar service for your function?
If you are to have bar service, would you like your drinks supplied as a dry till or a wet till, or a combination of both?

For conferences and special events, our experienced staff at Sudima Hotel Lake Rotorua can design a theme for you, or you can use professional theming services.

Please contact me about theming my event:

Sudima Hotel Lake Rotorua provides Maori Cultural  entertainment for conferences and functions.

Please include a Maori Cultural Show as part of my conference or function:

Rotorua offers a range of amazing activities for you and your delegates to enjoy. For an overview of activities in Rotorua, see our Rotorua activities page. Our conference team is more than happy to include pricing within your quote. Please state below your activity preferences.

Comments:

The Sudima Hotel Lake Rotoura provides a range of excellent accommodation for wedding, conference and event attendees.

Number of guests?
Number of nights?
Number of single rooms?
Number of double rooms?
Number of twin-share rooms?
Comments
*
 

 
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